Free Class Reunion Planning Checklist

Get organized

Confirm the class year and reunion milestone.Form a committee and assign clear responsibilities.Estimate attendance and ask about date and price preferences.Create one shared task list and contact tracker.

Set the plan

Compare venue quotes, capacity, accessibility, and included services.Check deposit, cancellation, minimum-spend, and final-count terms.Build a budget with an attendance fallback and contingency.Confirm the date, venue, ticket price, and refund policy.

Invite your class

Send save-the-dates and ask classmates to pass them along.Send the full invitation with price, inclusions, and RSVP instructions.Track RSVPs and payments separately.Confirm guest names, dietary requests, and access arrangements.Follow up before the RSVP deadline without pressuring people who decline.

Prepare the details

Confirm suppliers, delivery times, and proof previews.Check names and class years on all personalized items.Plan check-in, name tags, photo displays, and any remembrance area.Write a day-of schedule with setup and cleanup owners.Confirm final counts with vendors by their deadlines.

Reunion week

Send parking, arrival, venue, and contact information.Prepare the guest list, name tags, signs, and supplies.Confirm who handles payments, deliveries, and unexpected issues.Walk through the room layout and keep access routes clear.

After the reunion

Thank guests, volunteers, and suppliers.Reconcile income, expenses, and remaining funds with the committee.Return borrowed items and share photos with permission.Record lessons and ideas for the next reunion.